YOUR GRADUATION

Graduation is a significant milestone for every student and is an opportunity for the University to formally recognise your accomplishments. We are excited for you to join us at this special time with family and friends, who can watch from near and far to celebrate your achievements. Below, you will find further information about preparing for graduation, booking tickets, ordering academic robes and watching the ceremony live online.

Preparing for Graduation – Dates for your diary

Early Feb

Make sure your contact details are up to date in the VLE, including your home email and postal address.

Week commencing Monday 20 February

Graduation bookings will open via the Ede and Ravenscroft portal. You will receive an invitation and direct booking link via email to your home email address listed on the VLE. You can request extra tickets when you register, please consider the amount of tickets carefully, as this is your only opportunity to make a request.

Friday 3 March 1400

Bookings close – please don’t miss out. If you have not confirmed your attendance by this date, we will be unable to include you in the ceremonies.
Please note this is also the deadline for purchasing your (max. 3) guest tickets (if required).

Monday 6 March 1400

Any spare guest tickets will be allocated through a random ballot system. If you requested extra tickets on the registration form, your name will automatically be entered into the ballot. You will receive an email to notify you of the outcome of the ballot. Successful applicants will have a limited period in which to purchase these tickets, so please check your email regularly (inc. spam and junk folders). Extra tickets are the same price as guaranteed guest tickets. If purchased, extra tickets are non-refundable. Extra tickets will be offered subject to availability.

GRADUATION FAQS

EVERYTHING YOU NEED TO KNOW

Where and when is graduation held?

UCEM graduation ceremonies are held in the Concert Hall within Reading Town Hall, Blagrave Street, Reading, RG1 1QH.

General parking is not available at the Town Hall. However, there is on-street disabled parking adjacent to the main entrance and several large car parks within walking distance.

UCEM is currently planning the following graduation ceremonies:

  • Saturday 01 July 2023
  • Saturday 02 December 2023
When will I receive information about my ceremony?

Your invitation will be sent to your home email address in the week commencing 20 February 2023. This invitation will also include a direct booking link for the ceremonies. It is therefore essential that you keep your home email address up to date on the VLE.

Am I eligible to attend a graduation ceremony in the Summer?

In order to be eligible to attend the Summer ceremonies, your award needs to be confirmed between 02 November 2022 and 12 April 2023. Students who requested to defer from December 2022 are also eligible.

I am unsure when my award will be confirmed.

If you are unsure when your award will be confirmed, please visit the My Assessment page on the VLE.

How do I confirm my attendance?

You must register via the Ede and Ravenscroft portal following receipt of your invitation, week commencing 20 Feb 2023. You will be able to do this until 1400 on Friday 3 March when booking closes.

I have not received an invitation. What should I do?

Please check that your email address is up to date on the VLE. If it is correct, please contact graduation@ucem.ac.uk for further guidance.

You will be unable to confirm your attendance or buy guest tickets if you have outstanding fees. To avoid any delays, please make sure your account has been paid by Wednesday 15 March.

I have paid my fees, but I still can’t continue.

It will take 24 hours after payment before you will be able to confirm your attendance.

Can I choose when to graduate?

Following attainment of your award, you will be invited to attend the next graduation ceremony. The summer ceremonies are for awards confirmed between 02 November 2022 and 12 April 2023. Students who requested to defer from December 2022 are also eligible.

I/My guests need to apply for a visa to attend my graduation ceremony. Can you help?

We do not produce invitation letters for visa purposes. Please contact records@ucem.ac.uk in order to request a visa support letter.

I’ve confirmed my place but I’m now unable to attend, what should I do?

Please email us as soon as possible if you are unable to attend. Some of our ceremonies may be oversubscribed, so we will allocate your place to someone else.

Do I have to attend my graduation ceremony?

Attendance at graduation ceremonies is not compulsory. The conferment of your award is made at the University College of Estate Management Awards Board and not by attending a graduation ceremony.

Your booking will be provisional, subject to your award being confirmed on 12 April Awards Board. If you are unsure of the Awards Board date, please visit the My Assessment page on the VLE. If your award is confirmed at the Awards Board, you will receive confirmation of this on 18 April.

If you have confirmed your attendance for the ceremony and your award is not confirmed as expected, you will be notified by email that your booking is either cancelled or pending, and that you should not attend unless you receive further confirmation from us.

If you have failed an assessment and have a reassessment opportunity, we encourage you to continue to complete your intended award and look forward to seeing you at a future ceremony.

Please contact Ede and Ravenscroft on 01223 861854 to cancel your booking and organise refunds.

I’m graduating – do I need a ticket?

As a graduate you need to confirm your attendance but do not need to purchase a ticket to attend your ceremony. Once you confirm that you are attending, you will be allocated a seat at the ceremony, and a drink at the post-ceremony reception. Your name will be checked against a list of confirmed attendees on the day.

How much are guest tickets?

Guest tickets are priced at £20 per adult and £10 per child (under 16). Guest tickets are used for entry to the ceremony and post-ceremony reception, where you will receive a complimentary drink.

How many tickets can I buy for my guests?

Between 20 February and 3 March 2023, you can purchase up to three tickets per graduate.

Can I buy additional guest tickets?

Any spare guest tickets will be allocated through a random ballot system. If you requested extra tickets on the registration form, your name will automatically be entered into the ballot. You will receive an email to notify you of the outcome of the ballot.

Successful applicants will have a limited period in which to purchase these tickets, so please check your email regularly (inc. spam and junk folders). Extra tickets are the same price as guaranteed guest tickets. If purchased, extra tickets are non-refundable. Extra tickets will be offered subject to availability, and we cannot guarantee that extra tickets will be available.

Please note that we are unable to keep a waiting list for guest tickets or consider any exceptional circumstances (due to venue capacity). Please only use one device when trying to purchase additional tickets.

When will I receive tickets for my guests?

Guest tickets will be emailed to you once bookings have closed. Please note guest tickets are not transferable between graduates.

Are my guests seated with me?

Graduands will be seated separately from their guests and will be in the order in which their names are called to cross the stage. Each row will be directed to the stage at the correct time by UCEM staff.

Guest tickets do not have allocated seat numbers and your guests will be directed to the best available seats on the day. If your guests arrive late or separately, it may not be possible to seat them together.

If you, or any of your guests have special seating requirements, please indicate these when purchasing tickets.
To avoid disrupting proceedings, guests are asked to remain in their seats for the duration of the ceremony.

Can I bring children to the ceremony? Do they need a ticket?

The ceremony can last anything from 60 – 90 minutes so young children may find it tiring. Children/babies in arms under the age of two may enter free of charge and are required to sit on the lap of an accompanying adult guest. It is not possible for children, no matter their age, to be seated with graduates so please ensure they have a chaperone with them at all times.

The University reserves the right to ask any child or adult to leave the venue during the ceremony if they are making unnecessary noise which is disruptive to proceedings or other guests.

I’ve bought guest tickets and now I’m now unable to attend. What should I do?

If you require a refund on any (or all) guest tickets, please contact Ede and Ravenscroft before Monday 6 March. No refunds will be made after this date other than for students who do not achieve their award in time for the ceremony.

When will I receive my certificate?

Certificates will be collected once you have crossed the stage. If you choose to defer your graduation, your certificate will be held at the University until the graduation date.

Will you announce my degree classification?

We do not announce classification at our graduation ceremonies. The Deputy Principal will announce what level of award you will receive – for example, for the award of Bachelor of Science with Honours. Classifications will be noted in the degree programme.

What name will you read out?

The name read out at the ceremony will be your full, official name which also appears on your award certificate and ceremony programme.

However, if your name is long or difficult to pronounce, please ensure you have provided phonetic spelling via the Ede and Ravenscroft portal to assist the reader. Alternatively, you can ask for a shortened version of your name to be read out as you cross the stage.

Do I have to wear a robe?

As this is a formal event celebrating your academic success at University College of Estate Management, it is mandatory to wear academic robes. You can hire a robe via the Ede and Ravenscroft portal.

I would like to graduate in absentia.

If you have not confirmed your attendance and purchased guest tickets by Friday 3 March, we will assume you are not attending and therefore will graduate in absentia. Your certificate will be posted to your home address via DHL, week commencing 3 July 2023.

Terms and conditions

Graduation policies for University College of Estate Management

Terms and conditions

The following terms and conditions relate to UCEM Graduations in Summer and Autumn 2023.

By submitting a booking online, via the Ede and Ravenscroft portal, you, the graduand, agree to the following:

Conditions for attending a ceremony

  • To confirm your attendance and book guest tickets within the advertised deadlines schedule. Graduands who have not adhered to the deadline dates will not be admitted on the day. If you have not confirmed your attendance by 1400 on 3 March, we assume you are not attending and will graduate in absentia.
  • Your final award must be ratified by the Academic Board and must have been conferred at a University College of Estate Management Awards Board between 02 November 2022 and 12 April 2023.
  • To pay any outstanding fees in full.
  • You and your guests to be seated in the auditorium at least 30 minutes prior to the start time of the ceremony. You are advised to allow 2 hours and 30 minutes to register, collect wristbands for guests, collect your gown and have photograph taken. However, if you/and or your guests do arrive after this time, staff will endeavour to accommodate you, but please be aware that this may not always be possible. Late arrivals will only be admitted at certain times and into certain areas to minimise disruption to other graduands and guests.
  • The University cannot be held liable for the cost incurred of any travel arrangements made by graduates or guests
  • The University cannot be held responsible for any guest arriving at a ceremony without having purchased a guest ticket
  • As this is a formal event celebrating your academic success, it is mandatory to wear academic robes
  • Guest tickets are issued to the attending graduands and are non-transferable.

Failure to comply with any of the above terms and conditions may result in your entry to the ceremony being denied.

Additional requirements

We ask at the time of booking, any requirements for guests and graduands with additional needs, e.g., wheelchair access, sight or sound facilities, are requested on the online portal. We will make every effort to meet your requirements, however, it may not always be possible for us to accommodate particular needs, especially without advance notice.

Please note that in providing details of an individual special requirements, you consent to these details being passed to the venue to enable any appropriate adjustments to be made. Personal data will be handled in compliance with privacy law.

Cancelling your attendance/guest tickets

If you change your mind or are unable to attend please let us know by emailing graduation@ucem.ac.uk as soon as possible. Please include your student number in all communications. Please note, guest tickets are non-transferable between students. You will be able to defer your attendance for one ceremony only. If you do not attend this deferred ceremony, you will then graduate in absentia.

Refund policy

If you require a refund on any (or all) of your guest tickets, please ensure you contact us before Monday 6 March.

No refunds will be made after this date other than for students who do not achieve their award in time for the ceremony.

Admittance of children into the ceremony

Children over the age of two must have their own seat and will be required to pay £10 per ticket. All children under 18 must be accompanied by an adult guest and are your responsibility. It is not possible for children, no matter their age, to be seated with graduates, so please ensure they have a chaperone with them at all times.
Children/babies in arms under the age of two may enter free of charge and are required to sit on the lap of an accompanying adult guest.

The University reserves the right to ask any child or adult to leave the venue during the ceremony if they are making unnecessary noise which is disruptive to proceedings or other guests.

Data protection, ceremony recording, online streaming and image capture statement

Please note that the graduation ceremonies of University College of Estate Management are regarded as public events.

This means that the names of graduands and subjects are published in the graduation programme and audio-visual images of the ceremony are publicly available, e.g., online streaming and ceremony recordings. Your degree classification will not be included, nor will it be announced at the ceremony.

The names and awards printed in the programme and supplied to external companies are correct at the time of going to print.
We are unable to discuss details of a student’s graduation ceremony with anyone else, unless we receive written permission from the student concerned.

During the day professional photographers will be taking photographs and these may be used in the University’s future promotional literature.
We would like to inform you that the University College of Estate Management graduation ceremonies will be photographed, videoed, streamed live online and/or otherwise captured in image form. These images and video content may then be used by UCEM for publicity and promotional purposes such as film, prospectuses, advertising campaigns, websites, exhibition stands, posters, leaflets, national or local press articles, etc. It is important to note that if any images are published on the internet, they will be accessible to users from all over the world.
Due to the scale of these events, we are unable to obtain written consent from each individual attending or working at the events. Therefore, we will assume that whilst participating in these events all persons agree to their image(s) being captured for the purposes stated above.
If you object to the publication of any of your personal data or your images being used as described above, you must inform graduation@ucem.ac.uk of your objection, in writing, by 01 April 2023. Measures to manage objections are likely to prevent your full participation in the event.

Disclaimer

If the graduation ceremonies cannot take place or are delayed due to circumstances beyond the University’s control, including (without limitation:) fire; explosion; terrorist act (or threat of terrorist act); act of God; pandemic; industrial action, national mourning (any member of the Royal Family) or dispute involving the University or the venue/s at which the ceremonies and other graduation services are due to be held, the University will not be liable for any losses direct or otherwise incurred by graduates or their guests by the said cancellations, rescheduling or postponement. The University will, where at all possible, make alternative arrangements for any graduands affected, but graduands and their guests should ensure that they have sufficient insurance protection to cover any losses they might suffer as a result of ceremonies being cancelled or delayed.

Accessibility

All venues where the ceremonies will be taking place comply with current legal requirements. A first aider will also be on duty. Should a student or guest require medical assistance, please speak to a member of staff from the venue or a UCEM member of staff.

Graduate celebration week

Built for celebrating success

Graduate celebration week is an opportunity to highlight the incredible success of our graduates and congratulate you all on your hard work.