Terms and Conditions
Graduation policies for University College of Estate Management
The following terms and conditions relate to UCEM Graduations in winter 2023 and summer 2024.
By submitting a booking online, via the Ede and Ravenscroft portal, you, the graduand, agree to the following:
Conditions for attending a ceremony:
- To confirm your attendance and book guest tickets within the advertised deadlines schedule. Graduands who have not adhered to the deadline dates will not be admitted on the day. If you have not confirmed your attendance by 2pm (UK time) on Friday 26 April, we assume you are not attending and will graduate in absentia.
- Your final award must be ratified by the Academic Board and must have been conferred at a University College of Estate Management Awards Board between 1 November 2023 and 10 April 2024.
- To pay any outstanding fees in full by Friday 5 April.
- You and your guests to be seated in the auditorium at least 30 minutes prior to the start time of the ceremony. You are advised to allow 2 hours and 30 minutes to register, collect wristbands for guests, collect your gown and have photograph taken. However, if you/and or your guests do arrive after this time, staff will endeavour to accommodate you, but please be aware that this may not always be possible. Late arrivals will only be admitted at certain times and into certain areas to minimise disruption to other graduands and guests.
- The University cannot be held liable for the cost incurred of any travel arrangements made by graduates or guests.
- The University cannot be held responsible for any guest arriving at a ceremony without having purchased a guest ticket.
- As this is a formal event celebrating your academic success, it is mandatory to wear academic robes.
- Guest tickets are issued to the attending graduands and are non-transferable.
Failure to comply with any of the above terms and conditions may result in your entry to the ceremony being denied.
We ask at the time of booking, any requirements for guests and graduands with additional needs, e.g., wheelchair access, sight or sound facilities, are requested on the online portal. We will make every effort to meet your requirements, however, it may not always be possible for us to accommodate particular needs, especially without advance notice.
Please note that in providing details of an individual special requirements, you consent to these details being passed to the venue to enable any appropriate adjustments to be made. Personal data will be handled in compliance with privacy law.
Cancelling your attendance/guest tickets
If you change your mind or are unable to attend please let us know by emailing email@example.com as soon as possible. Please include your student number in all communications. Please note, guest tickets are non-transferable between students.
If you require a refund on any (or all) of your guest tickets, please ensure you contact us before 8 May 2024.
No refunds will be made after this date other than for students who do not achieve their award in time for the ceremony.
Admittance of children into the ceremony
Children over the age of two must have their own seat and will be required to pay £10 per ticket. All children under 18 must be accompanied by an adult guest and are your responsibility. It is not possible for children, no matter their age, to be seated with graduates, so please ensure they have a chaperone with them at all times.
Children/babies in arms under the age of two may enter free of charge and are required to sit on the lap of an accompanying adult guest.
The University reserves the right to ask any child or adult to leave the venue during the ceremony if they are making unnecessary noise which is disruptive to proceedings or other guests.
Data protection, ceremony recording, online streaming and image capture statement
Please note that the graduation ceremonies of University College of Estate Management are regarded as public events.
This means that the names of graduands and subjects are published in the graduation programme and audio-visual images of the ceremony are publicly available, e.g., online streaming and ceremony recordings. Your degree classification will be included, but it will not be announced at the ceremony.
The names and awards printed in the programme and supplied to external companies are correct at the time of going to print.
We are unable to discuss details of a student’s graduation ceremony with anyone else, unless we receive written permission from the student concerned.
During the day professional photographers will be taking photographs and these may be used in the University’s future promotional literature.
We would like to inform you that the University College of Estate Management graduation ceremonies will be photographed, videoed, streamed live online and/or otherwise captured in image form. These images and video content may then be used by UCEM for publicity and promotional purposes such as film, prospectuses, advertising campaigns, websites, exhibition stands, posters, leaflets, national or local press articles, etc. It is important to note that if any images are published on the internet, they will be accessible to users from all over the world.
Due to the scale of these events, we are unable to obtain written consent from each individual attending or working at the events. Therefore, we will assume that whilst participating in these events all persons agree to their image(s) being captured for the purposes stated above.
If you object to the publication of any of your personal data or your images being used as described above, you must inform firstname.lastname@example.org of your objection, in writing, by 26 April 2024. Measures to manage objections are likely to prevent your full participation in the event.
If the graduation ceremonies cannot take place or are delayed due to circumstances beyond the University’s control, including (without limitation:) fire; explosion; terrorist act (or threat of terrorist act); act of God; pandemic; industrial action, national mourning (any member of the Royal Family) or dispute involving the University or the venue/s at which the ceremonies and other graduation services are due to be held, the University will not be liable for any losses direct or otherwise incurred by graduates or their guests by the said cancellations, rescheduling or postponement. The University will, where at all possible, make alternative arrangements for any graduands affected, but graduands and their guests should ensure that they have sufficient insurance protection to cover any losses they might suffer as a result of ceremonies being cancelled or delayed.
All venues where the ceremonies will be taking place comply with current legal requirements. A first aider will also be on duty. Should a student or guest require medical assistance, please speak to a member of staff from the venue or a UCEM member of staff.