On the day

Timetable of events

09.00 – 11.15 Arrival and Robing
09.00 – 14.00 Official Photography in the Waterhouse Chamber
09.00 – 11.15 Tea/Coffee, soft drinks and light snacks on sale in Palmers Cafe
09.30 – 11.00 “Reception” for prize winners and invited guests only
10.45 – 11.30 Registration for Graduates. Graduates and guests take their seats no later than 11.30
11.30 – 12.00 Organ Music from the Father Willis Organ
12.00 – 13.15 Ceremony takes place
13.15 – 14.00 Drinks and canapés reception for those who have booked


Arrival and registration

We do advise diplomats to ensure that they arrive at the Town Hall in good time. For those unfamiliar with the venue, do leave plenty of time for your journey as unfortunately there is no parking available.

You will be required to bring your registration card with you.

It is not permitted to register for the ceremony before 10.45am and only then if you have collected your robe and are ready to take your seat.


Robes will be available for collection on the day from the dressing room on the ground floor; marshals will direct you. You should bring your robe collection card with you.

Details of gown hire can be found under Your Questions.

The ceremony

You and your guests should be in your seats no later 30 minutes before the start of the ceremony. All diplomats and prize winners have labelled seats and it is vital you sit in your designated seat as the presentation of certificates and awards are by programme, cohort and alphabetical order. Seats are not allocated for guests but they do require a guest ticket to be admitted. The Town Hall is a public venue so for security and fire evacuation purposes diplomats and guests are asked to retain their tickets throughout the day.

There will be marshals available to help you find your place. The ceremony will last approximately 1 – 11/4 hours. A briefing sheet will be given to diplomats at registration and you are asked to read this to ensure that you understand the order of proceedings and to avoid any confusion.


If your name has an unusual pronunciation that you would like to clarify for your on stage presentation, please telephone the ceremony coordinator on +44 (0)118 921 4685.


The photographers will be available from 09.00 in the Waterhouse Chamber. Robes should be collected before photographs are taken (a scroll is provided). The photographers will stop taking photos from 11.15am to enable diplomats to be seated in time. The studio will be open again at the conclusion of the ceremony and during the champagne reception.

Details of the service provided by Ede and Ravenscroft Photography Ltd can be found under Your Questions.