Graduation

Graduation is a time of celebration of all your hard work during your time of study with UCEM.

On completing a UCEM programme, you will be sent an invitation to attend a UCEM graduation ceremony. Traditionally, ceremonies take place twice a year, in June and December; regretfully however, due to Covid-19, all 2020 ceremonies have been postponed until 2021.

Following your graduation, you can register to become a member of the Alumni Association. Find out more about the benefits of being a member of the Alumni Association here.

Graduation Privacy Notice – This Graduation Privacy Notice sets out how UCEM will collect, use, disclose and protect your personal data. This notice applies to graduating students at UCEM, including undergraduate, postgraduate, apprenticeship students, and guests attending graduation ceremonies. It outlines the types of data that we hold and how we use it for planning purposes and during graduation ceremonies. This applies to all students who are intending to graduate or may be eligible for an award and whether they attend a ceremony in person or graduate in absentia.

 

Graduation 2020 FAQs

 

Where and when is graduation held?

UCEM graduation ceremonies are held in the Concert Hall within Reading Town Hall, Blagrave Street, Reading, RG1 1QH.

The venue is located in central Reading, which is easily accessible by road and rail. Full details of rail services and a road map will be provided with your ticket/on registration.

General parking is not available at the Town Hall. However, there is on-street disabled parking adjacent to the main entrance and several large car parks within walking distance.

Regretfully, due to Covid-19, all 2020 graduation ceremonies have been postponed until 2021. New dates will be announced towards the end of the year.

How will I be invited to my graduation ceremony?

You will receive an email invitation to the ceremony, which will contain full details on how to register.

Those who are expected to receive their award in or before October 2020 will be invited to the first ceremony in 2021 (date yet to be announced).

Graduands who were eligible to attend the June 2020 ceremony (including those who deferred from December 2019) will also receive an invitation to the first ceremony of 2021 at this point.

Please make certain that your e-mail address is up to date.

Can you accommodate special requirements?

We do our best to accommodate the requirements of all guests. Details of how to let us know what you need will be provided at the point of registration.

If you would like to discuss the needs of you or your guest/s prior to this point, please feel free to email graduation@ucem.ac.uk and we will be happy to talk them through with you.

What should I do if I do not receive an invitation?

We will be updating eligible graduands regularly about when they can expect to be receive their invitations, which we expect will be by the end of the year. However, if you are at all concerned that your invitation has not reached you, please contact the Graduation Officer, Pru Sly,  at graduation@ucem.ac.uk

In no circumstances should you pass on graduation invitations to other people. There could be a good reason why someone has not yet received their own personal invitation.

What is the format of the day?

Our aim is to make graduation day a truly special experience for graduands, their friends and families as a reflection of your hard work and achievement.

After collecting your robes on arrival, there will be the opportunity to have official photographs taken to mark the occasion.

For prize winners, there is a Reception prior to the ceremony.

The ceremony itself is expected to take about an hour and a half and is followed by a Drinks reception at which all are welcome, after which you and your guests can take advantage of the many places to eat and drink that Reading has to offer on the doorstep of the graduation venue.

Please note that the format of the day may be subject to change due to Covid-19 restrictions.

What do I do if I miss the registration deadline?

If you miss the registration deadline, please contact the Graduation Officer as soon as possible at graduation@ucem.ac.uk and we will make every effort to accommodate you.

What happens if I cannot/do not wish to attend the ceremony?

If you are unable to attend your graduation ceremony you may either:

  • defer your attendance to the next ceremony
    You are able to defer attendance until the following ceremony, but no later ceremony.
  • graduate in absentia
    Your award will then be conferred at the ceremony and your certificate posted after the ceremony has taken place. Your name will appear in the ceremony programme and congratulations will be conferred to those graduating in absentia; however your name will not be read out during the ceremony and you will not be able to attend a ceremony at a later date.

What if I am not awarded my degree?

Your place at the current ceremony will be cancelled and you will automatically be invited to the first ceremony to take place after you receive your award.

Can I register if I have outstanding fees/debts?

No. You will not be invited to register to graduate until you have cleared any outstanding fees/ debts owed to UCEM. If you fail to pay all outstanding fees/debts by the time the assessment board releases the results for your programme of study, you will not be eligible to graduate at the forthcoming graduation ceremony.

Students who are in debt to UCEM will be notified in writing by the Finance Office, who they should contact at finance@ucem.ac.uk

You are responsible for ensuring that your account is clear. Please be aware that a debt will be noted on your account if your sponsor has not paid your fees. It is important that you respond to any correspondence you receive from UCEM in relation to outstanding fees/debts as a matter of urgency.

Please be aware that you will not receive your award certificate until you have repaid your debt.

How much does it cost to attend?

UCEM does not currently charge for graduation ceremonies.

There is a charge to hire your academic robes (all graduands are required to wear the correct academic robes at the ceremony) and for professional photographs, if desired. This charge is paid directly to the robe hire and photography company.

Do I need a ticket if I am graduating?

Yes. You will be issued with a registration ticket approximately four weeks before your graduation ceremony, which you must bring with you on the day.

How many guests can accompany me? *

You may request two guest tickets when registering in advance of the registration deadline. These tickets are free of charge.

Should you wish, you may request two further tickets, which will be allocated where possible, once final numbers have been confirmed.

Please do not book any travel arrangements until tickets have been confirmed.

*These ticketing restrictions may be amended due to social distancing measures.

Do children need tickets?

Any child over the age of 3 will require a ticket to attend a ceremony. Any child attending without a ticket must sit on the lap of one of your guests.

Whilst babies and young children may attend, the ceremony is a formal occasion and will last over an hour. Guests with babies or young children will be asked to sit near an aisle so that they can leave with minimal disturbance to others, if necessary.

How will I receive my tickets?

All tickets and further information will be sent by post to the address you provide on your ceremony registration form, to arrive no later than four weeks before your ceremony.

Do I have to wear academic dress?

All graduands attending a Graduation Ceremony are required to wear academic dress, consisting of the correct academic robe, hood and cap for the award you are receiving. Our gown suppliers, Ede & Ravenscroft, will be able to advise you on the correct gown for your award.

How do I hire my gown?

Full details of how to hire your gown through Ede & Ravenscroft, UCEM’s gown supplier, will be sent on registration.

Refunds are available from the company if a graduand has placed an order but is then unable to attend their graduation ceremony. Please note that orders cannot be guaranteed unless made at least 10 days before the date of the ceremony.

Robe hire fees
Certificate, Postgraduate Certificate, Diploma, Postgraduate Diploma, Foundation, Bachelor degrees – £45

Masters – £51 Apprenticeship – £45

Postgraduate Certificate – £45.

Prices may be increased by the supplier.

What support does UCEM offer me after I have graduated?

The UCEM Alumni Association is a global interactive hub, connecting past students for future benefit. 

All areas of business thrive on support and collaboration, particularly as you progress to the higher levels in your career.  Our Alumni Association offers forums to share ideas, provides discounted accessible CPD and connects networks that can leverage the experience of others.

Communicating excellence in the Built Environment is also driven by a global view – an awareness of projects around the world, developing economies and emerging social, environmental and technological trends.

This Association is exclusive to our Alumni members and provides the following benefits:

  • A dedicated LinkedIn Group, where you can network and keep up to date on UCEM news and events
  • An Alumni Association members dedicated Facebook page
  • A range of networking, social and professional development events and seminars
  • A 10% fee discount on any one of our Postgraduate programmes
  • A careers support service for three years, following graduation
  • 15% discounted online CPD through UCEM’s Online Academy
  • A mentoring service which connects students and graduates with experienced alumni members

Membership is free, however for the alumni team to be able to stay in touch, we will also require you to subscribe and select your communication preferences.  This is necessary for us to continue to communicate with you as an alumni member, ensuring we will only send you information about UCEM products and services we think may be of interest to you. You can update your details and select your communication preferences here.

For more information, please contact the Alumni Relations Team: alumni@ucem.ac.uk or visit https://www.ucem.ac.uk/alumni/

Careers Service
After graduation, the Careers and Employability team continues to support and engage with UCEM alumni for up to three years after graduation. They can be accessed at https://www.ucem.ac.uk/study-with-ucem/studying-with-ucem/career-services/

The UCEM Job Shop can be found at https://www.ucem.ac.uk/job-shop/. It is updated weekly with industry vacancies from employers, often alumni themselves, interested in UCEM students and graduates.

UCEM’s mentoring programme supports students with their studies, career development and industry knowledge. We regularly recruit new mentors from our alumni.